- Click on Assessment Management on the side menu.
- Make a click on the Assessments link.
- Search for a sheet by clicking on the Find Assessment Sheets button on the right side of the Assessment Sheets page.
- A search window would pop up requiring you to do a search by the semester, course, course group (selecting the semester and course would populate the course group field), grading scheme, sheet status, and staff. Clicking on the Find Sheet without entering any search parameter would only return all sheets available.
- Let’s assume we want to do a search by the semester. We go ahead to select a semester.
- Sheets in that particular semester are brought up.
- Sheets that have not been assigned to a lecturer are either Unassigned, with the Faculty or have been published.
NB: The Faculty can decide to re-assign the sheet to a lecturer if there are any discrepancies and once a sheet has been published, it cannot be assigned to a lecturer. Hence, the assessment manager cannot assign sheets with the statuses of Faculty or Published to a lecturer. - To assign an Unassigned sheet to a lecturer, move to the rightward side of the search results and look for the Assign button.
- It should be bright green. Click on it.
- An Assign Sheet modal would pop up.
- This modal would contain details of the course, course grouping, campus, stream, date of completion, and the registration type of the students taking that course.
- There is an Assign To field where you can search for a lecturer to assign the sheet to.
- Click on Assign to confirm your actions.
- After the sheet has been successfully assigned to a lecturer, the lecturer’s name would appear under the Assigned To field on the same row as part of the selected sheet.
- After this, the Assign button however would change to a Re-Assign button which would give one the option to either Unassign the sheet or assign that sheet to a different lecturer where the need be.
- Semester: Search for an active semester with which you would like to register your students. Create one if it does not exist.
- Program: Search for the program the students are reading. Create one if none exists.
- Program Plan: Create a program plan for the students. Start by defining the plan. This includes the Program of Study – refer to step 2, Name, and the Minimum Credits for Program completion. Then, continue by adding the level(s) you want to apply to the plan; including the period(s), and minimum and maximum credits for each level. Now, you should be able to add courses to the level(s) you are registering the students with. The last step would be to assign the plan to a batch of students. Search with the DOC month and year and click on the get count button to get the count of students who will be assigned to the plan before you complete the process.
- Registration Schedule: Set up a schedule to allow students to register within a specific period of the semester.
NB: The Date of Completion, Semester and Stream, etc. should tally with that of the students you are creating the schedule for, and the status required is active; unless registration is not open or is closed.
- On the side menu, click on Student Management and navigate to the Change Program link.
- Make a click.
- On the Change Program page, search for your desired student by either doing a basic or advanced search.
NB: You can use the Advanced Search feature to get a certain group of students. - Once you do the search, the page would display the current program of the student with details pertaining to them. This only applies to performing a search for a particular student.
- Under the Current programs section, move to the extreme right side and click on the Change button.
- A Change Program editor pops up.
- In the Program of Study dropdown, select a new program for the student.
- Click Change Program to assign the program.
